COMPLAINTS

How we treat complaints

We take complaints about our service of those of our Appointed Representative very seriously.  Our Appointed Representatives are required to adopt of Complaints policy without expectation.  This allows us to ensure your Complaint is handled correctly and fairly.

Complaints can be raised via:

 Telephone: 0191 300 9124

 Email:  hello@myinfinitygroup.co.uk

 Writing: 20 Cookson House, River Drive, South Shields, Tyne & Wear, NE33 1TL

• We will acknowledge your complaint promptly following receipt, enclosing a copy of this procedures.
• If you make an oral complaint, our written acknowledgement will set out our understanding of your complaint.
• We normally ask that all complaints be submitted in writing to the Complaints Manager.
• Your complaint should clearly identify the firm you are complaining about.
• If we have reasonable grounds to be satisfied that another firm may be solely or jointly responsible for the allegation(s) made, we will promptly forward the complaint or the relevant part of it to that firm. We will write to you to confirm our actions and provide contact details of the firm concerned.
• Where we can resolve your complaint by the close of three business days following receipt, and this is to your satisfaction, we will issue a written summary of our findings and their conclusion.  If having received this letter you remain dissatisfied, you may refer the issue to the Financial Ombudsman Service (FOS) who can be contacted at: The Financial Ombudsman Service, Exchange Tower, London, E14 9SR, Telephone 0800 0234 567.  We will provide you with a copy of the Financial Ombudsman Service leaflet; ‘your complaint and the ombudsman’.
• The website address for the Financial Ombudsman Service if required is  www.financial-ombudsman.org.uk
• If your complaint cannot be resolved by the close of three business days following its receipt, you will receive our written acknowledgement setting out our understanding of your complaint and enclosing a copy of these procedures, and we will ensure that you are kept informed of our progress with regards to the investigation into your complaint.
• We will endeavour to send you our Final Decision Letter; addressing your concerns and providing you with our decision within 8 weeks or keep you informed of the progress of your complaint if not resolved before then.
• Where we are unable to provide you with our Final Decision Letter, we will send you confirmation of this in writing along with an explanation as to why we have been unable to complete our investigations within this time scale.  We will confirm when you can next expect contact from us.
• Where we are still unable to complete our investigations within 8 weeks of your complaint, we will send confirmation of this in writing along with an explanation as to why we have been unable to complete our investigations within this timescale.  We will confirm when you can next expect contact from us.  At this stage, you will be entitled to refer your complaint to the Financial Ombudsman Service who can be contacted at: The Financial Ombudsman Service, Exchange Tower, London, E14 9SR, Telephone 0800 0234 567. We will provide you with a copy of the Financial Ombudsman Service leaflet; ‘your complaint and the ombudsman’.
• We will continue to investigate the complaint until we are in a position to send you our Final Decision Letter.
• If your complaint is upheld, we will provide you with fair compensation for any acts or omissions for which we are responsible.
• Once you have received our Final Decision Letter, if you are unhappy with our handling of your complaint; you can refer the matter to the Financial Ombudsman Service at the address provided above. You must refer the matter to the Financial Ombudsman Service within 6 months of the date of our Final Decision Letter.  A copy of the Financial Ombudsman Service leaflet ‘your complaint and the ombudsman’ will be included with our Final Decision Letter.

We shall deem the matter closed when:

• We have resolved your complaint by close three business days from receipt to your satisfaction and issued a written summary confirming the outcome of our investigation
• Our investigation has been completed and a Final Decision Letter has been sent to you, or;
• Where you have indicated, in writing, acceptance of any earlier response, where appropriate.